TRAVEL, ACCOMMODATION AND LIVING EXPENSES
The information below applies only to the period from July 1, 2018 to June 30, 2019. Effective July 1, 2019, the reader should refer to the Circular provided for in Appendix III of the collective agreement for the rules concerning travel, accommodation and living expenses.
The benefits described below are not granted to residents performing the majority of their rotations in a region other than the region where the university in which they are registered is located, or in an establishment outside Quebec.
Also, they do not apply to residents subject to the Decentralized Medical Education Program (see below for further information).
Who is eligible?
Residents performing one or more rotations in Quebec, in one or more establishments located at least 50 kilometres from their place of residence. The program is aimed both at residents in university centres performing a rotation in another university centre and at residents training in a university family medicine group (GMF-U) in the regions performing a rotation in a university region. It provides for reimbursement of travel, accommodation and living expenses, in line with certain conditions and on the basis of available budgets.
You are not eligible if:
- you are performing the majority of your rotations in a region other than the one in which your university is located;
- you are performing a rotation in an establishment outside Quebec (Article 13.08 of the collective agreement);
- you are performing a rotation under the Decentralized Medical Education Program.
What are the eligibility criteria?
A mandatory rotation is a rotation required in order to obtain specialist certification from the Collège des médecins du Québec and/or the Royal College of Physicians and Surgeons of Canada (RCPSC) or in order to obtain certification in family medicine from the Collège des médecins du Québec and/or the College of Family Physicians of Canada (CFPC). The mandatory rotation must not be available in an establishment less than 50 kilometres from the main establishment. Expenses are reimbursed on the basis of the budget allocated by the Ministry.
A recommended elective rotation is included in residents’ postgraduate education program or is the subject of a written recommendation from their program director. This paid rotation must appear on residents’ training card in order for expenses to be reimbursed. The recommended elective rotation must not be available in an establishment located less than 50 kilometres from the main establishment. Expenses are reimbursed on the basis of available funds after reimbursement has been made for mandatory rotations.
An elective rotation is a rotation recorded on the resident’s training card, and must be performed in Quebec. Expenses are reimbursed on the basis of available funds after reimbursement has been made for mandatory rotations and recommended elective rotations.
Any applicable reimbursements for elective and recommended elective rotations will be made in September following the end of the academic year during which the rotation was performed, to permit the budget available for reimbursement of the different expenses to be evaluated.
- Travel expenses: one statutory return trip per 28-day rotation period, at a maximum rate of $0.43 per km (automobile) or payment of transportation by train or bus. Air travel is reimbursed if the rotation is more than 800 kilometres from the place of residence and the cost of the plane ticket is less than the cost of using a car.
At year end, when all mandatory, recommended elective, and elective rotations have been reimbursed, additional return trips could be reimbursed upon submission of supporting documents (gas receipts, etc.), if the funds are available in the budget allocated in Letter of Understanding #1.
- Accommodation expenses: a maximum of $580 per 28-day rotation period is granted to residents performing one or more rotations at least 50 kilometres from their place of residence, except in the Montreal region, where the Federation or CIUSSS de la Montérégie-Centre provides accommodation.
So that the available places can be managed more effectively, it is your responsibility to plan your stay in these apartments in advance and to confirm the availability of the accommodation.
- To reserve, please email Louise Francoeur as early as possible at email@example.com (limited places).
- To reserve Champlain—Charles-Le Moyne Health and Social Services Centre apartments, please get in touch with Suzie Brunette (firstname.lastname@example.org or 450-466-5000 ext. 4850) at least two months ahead of time (limited places).
- Living expenses: A maximum of $225 per 28-day rotation period is granted, except when the establishment provides food. If the establishment provides food only partially, reimbursement will be prorated.
You must complete the original reimbursement form, have it signed by your program director, and mail it to the Federation as soon as your rotation is completed, or no later than August 31 each year. You may claim a maximum of six rotation periods in the same city during the same academic year.
For additional travel expenses, supporting documents must be included proving that the trips were actually made (e.g., a Montreal–Quebec City–Montreal return trip requires a gas receipt from the Quebec City area).
The original form must be mailed to:
Fédération des médecins résidents du Québec
630 Sherbrooke Street West, Suite 510, Montreal, Quebec H3A 1E4
All amounts reimbursed serve to defray travel, accommodation and living expenses with respect to rotations performed, and are not taxable.
DECENTRALIZED MEDICAL EDUCATION PROGRAM
Who is eligible?
This program pays the travel, accommodation and living expenses for mandatory rotations performed in the regions.
For further information on the Decentralized Medical Education Program, please consult the Ministry of Health and Social Services Management Framework for the program.