How to proceed
To obtain a position in the PEM of a facility (hospital, CLSC, residential and long-term care facility [CHSLD], etc.), you must send your appointment notice application to the Director of Professional Services (DSP) of the establishment that serves as the umbrella organization for that facility. A copy can also be sent to the Deputy DSP of the facility (hospital) where the position is located, and to the head of department/service concerned. Consult the list of DSPs.
Appointment notice application form
Each facility may have requirements specific to its setting. So it is important to get in touch with the DSP’s office ahead of time to obtain the appointment notice application form the establishment uses, along with the list of associated documents required.
- The application will first be evaluated by the Credentials Review Committee, which makes a positive or negative recommendation concerning your application to the Council of Physicians, Dentists and Pharmacists (CPDP).
- If your application is favourably received, it will be forwarded to the establishment’s Board of Directors.
If your application is accepted, the Board of Directors will submit an application to the Ministry of Health and Social Services to confirm this position and ensure that this appointment is in compliance with the establishment’s PEM.
- If the MSSS agrees, it issues a notice of compliance with the PEM and forwards it to the establishment.
- The establishment (CISSS, CIUSSS, Institute, etc.) must, as early as possible or within 90 days following receipt of an appointment notice application, send the applicant a written decision setting out his privileges.
- The grounds for any refusal must be given in writing.
- The physician must confirm his decision and acceptance of his conditions of appointment in writing within 60 days following the notification date in order for his privileges to be validated.
Positions in university settings
For positions in university settings, candidates must perform a fellowship of 3 to 12 months’ duration. Some establishments may also require more than one year of fellowship. Some non-university establishments may also require a fellowship in order to cater to a specific need that will meet the requirements of the population in their territory. For further information on fellowships, consult the section on that topic on our site.
Sites’ informal requirements
Please note that a number of facilities require resident doctors seeking positions to perform at least one optional rotation in their site, so they can be evaluated. In some cases, they also require rotation evaluations from the entire residency. It is not mandatory to supply these documents, and the University may not forward documents in your file unless you authorize them to do so. In all cases, the decision is yours.
Depending on the position, it is always preferable to perform a rotation in the site you are interested in, so as to make yourself known, and to see whether the setting really suits you. The elements of the letter of intent can then be adapted to reflect that on-site experience. The letter can be emailed to the Director of Professional Services, with copies to the others concerned (e.g., department head).